People & Culture Assistant

Salary: £22,163 – £24,625

Working Hours: 35 hours per week (Full time)

Location: London Bridge Office


Our client, YoungMinds, believe that how they do things is just as important as what they do.

Their values are therefore fundamental to who they are. Developed with their staff and with young people, this gives them confidence that not only will they deliver the huge ambitions of their strategy, but that they will do so in the right way.

Their values drive everything they do – the decisions they make, the actions they take, the partners they choose and the way they treat each other. It is their statement to the world about what matters to them, but just as importantly, how they hold themselves accountable for their our own behaviour.

‘We’re not afraid to speak up for what’s right.’
We know what needs to change because young people tell us. If they raise their voices, so do we.

‘We’re optimistic.’
Things get tough, but we never forget to celebrate progress and never stop looking for practical ways for things to get better.

‘Kindness is our strength.’
Everything we do, we do with love, care and compassion.

‘We celebrate what makes you, you.’
Whoever you are, we welcome you and we always encourage you to be true to yourself.


Purpose of the role:

To provide administrative support to assist in the operational function and delivery of the People and Culture team at YoungMinds.

Key responsibilities and duties: 

Own the recruitment admin processes using safer recruitment techniques and provide a professional, quality recruitment service both internally and externally. 

Draft offer letters, contracts and contract addendums, including salary review letters. 

Process leaver admin. 

Support the People and Culture team in obtaining and validating new starter checks, including references, right to work and DBS.  

Accurately administer all new employee procedures and ensure employee records are complete. 

Assist the People and Culture team with review dates, including end of probation, end of fixed term contracts, maternity/paternity leave and advise on related processes. 

With the support of the People and Culture Officers, develop and maintain HR admin processes. 

Support the payroll process, ensuring the relevant changes are recorded on Cezanne.

Maintain the HR information system (Cezanne) on an accurate and timely basis ensuring all data is complete, accurate and secure in line with GDPR requirements. 

Provide training and support to staff on Cezanne. Responding to queries and resolving issues on the system.

Administrative support of wellbeing initiatives, such as virtual coffee catch ups “Chatty bean”. 

Maintain and update YoungMinds’ organogram.  

Diary, event and inbox management for the People and Culture team. 

Other duties that may from time to time be necessary, compatible with the nature and grade of this post.

Maintain knowledge of developments in HR best practice. 


Our approach the work at YoungMinds: 

Ensure that YoungMinds’ HR policy and practice supports and where appropriate drives the organisations work on anti-racism, justice, equity, diversity and inclusion (AJEDI). 

Ensure YoungMinds’ HR policy and practice is underpinned by safeguarding principles, and contributes to the organisation’s culture of care for staff, volunteers, contractors and young people. 

Work with the Accountability Network Group to support and deliver on the charity’s AJEDI commitments.

Maintain and observe an appropriate level of confidentiality at all times. 

Form effective working relationships with all staff members, volunteers, child mental health agencies and relevant external organisations, developing proactive approaches and solutions. 

Be responsible and accountable for safeguarding and follow the organisation’s policy and procedures at all times.

Work in accordance with the organisation’s Vision, Mission and Values and all policies and procedures.


Experience, Skills & Knowledge:

  • Experience providing administrative support in a fast paced environment
  • Diligent, accurate, with strong attention to detail
  • Organised and able to prioritise own workload
  • Able to maintain confidential information, with an understanding of data  protection
  • Proficient in using Microsoft Office (Intermediate level experience)
  • Ability to work independently and as part of a team
  • Effective verbal and written communication
  • Generalist HR knowledge or a keen interest in this area

Please apply via the button below. To discuss further, you can call the Inclusive Recruiting recruitment team on 0203 397 8333.


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